PRIVATE ORGANIZATIONS & FUNDRAISING

Private Organization/Fundraising Coordinator
Shirl Johnson
316.FSS.FSR.NAF@US.AF.MIL
301-981-9336

Address

Bldg 1414 Arkansas Dr.

Joint Base Andrews, Maryland 

20762

 

Phone

301-981-6510

301-981-4047

 

Hours of Operation

Appointments:
Mon-Fri: 9:00am-3:00pm

Walk-Ins:

Tue & Thu: 9:00am-3:00pm

Feedback

ICE Comment

 

All JBA Fundraising requests must be routed for approval through 316 FSS/FSR at least 4 weeks prior to the event. Private Organizations or Unofficial Activities may not advertise events until granted approval. Private Organizations may engage in no more than two events per quarter. Fundraising activities are subject to the following limitations according to the Joint Base Ethics Regulations and AFI 34-223:

  • Fund-raising events may not be conducted in the workplace (i.e., private offices or workstations).

  • Fund-raising activities may not be conducted by military members or civilian employees during their duty time. Military members may not engage in fund-raising activities while in uniform.

  • Government materials or email may not be used to support fund-raising. Once fundraiser is approved, it can be advertised through: Staff Bulletin board, flyers and word of mouth, or the 316th Public Affairs Office. The following disclaimer must be provided in all verbal communication and public announcements to include Fundraisers per AFI 34-223, Section 10.1, "This is a private organization. It is not a part of the Department of Defense or any of its components and it has no governmental status."

  • Donations for the organization may not be solicited on base.

  • Fund-raising activities may not duplicate or compete with the AAFES or a NAFI, such as the club, base restaurants, outdoor recreation or the base golf course.

  • If fundraiser involves food preparation, food handlers training must be obtained from Public Health. A copy of the training must be turned in with fundraiser request.

  • Fund-raising events that 316 FSS/FSR deems “unusual” require additional coordination through the 11th Wing Commander or designee.

  • Fundraisers cannot involve games of chance, lotteries, raffles or other gambling-type activities, except as provided for in AFI 34-223, Private Organization Program.

  • Fund-raising during the Combined Federal Campaign (CFC) and Air Force Assistance Fund (AFAF) are subject to more stringent requirements than fund-raisers throughout the rest of the year. If a Private Organization wants to conduct a fund-raiser and donate 100% of the proceeds to the CFC or AFAF or keep any portion of the funds, please submit your request at least 4 weeks in advance. The approval process has to be coordinated through 316 MSG/CC, 316 WG/JA and 316 WG/CC per AFI 36-3101.

Private Organizations
 

What is a Private Organization?

Private Organizations are self-sustaining, special interest groups set up by people acting exclusively outside the scope of any official capacity as officers, employees or agents of the federal government. They operate on Air Force installations with the written consent of the installation Commander. (AFI 34-223 Section A.1.)

Private Organizations are not Federal entities and are not to be treated as such. Accordingly, they are not NAF instrumentalities (NAFIs) as defined in AFI 34-201, Use of Nonappropriated Funds, nor are they entitled to the sovereign immunities and privileges given to NAFIs or the Air Force. (AFI 34-223 Section A.1. 1.1)

Unofficial activities/organizations are small groups that are not required to be formally established as Private Organization because their current assets (including cash, investments, inventory and receivables) do not exceed a monthly average of $1,000 over a three month period. (AFI 34-223 Section 2. 2.2.)

Examples of a Private Organization are:
– Squadron Booster Clubs
– Unit Advisory Committees
– Spouse Clubs
– Special Interest Groups